Events Coordinator

Full-time, Remote w/ travel

about us

Harris House is redefining corporate events with project management-led end-to-end event services. Fueled by win-win outcomes and an unwavering determination to outdo ourselves, we are setting the new standard for our clients’ most complex events.

We are seeking a highly organized, hospitality-driven Event Planner to support the planning and execution of corporate meetings, executive programs, and special events. This role is ideal for someone who thrives in fast-paced environments, enjoys managing complex logistics, and is passionate about delivering top-tier participant experiences with exceptional attention to detail. The Event Planner will play a key role in venue and hotel management, food & beverage planning, hospitality services, transportation coordination, and live event execution while partnering closely with internal teams, clients, and vendor partners.

what you’ll do

Venue & Hotel Management

  • Manage venue sourcing, site selection, negotiations, and contract coordination

  • Oversee hotel room blocks, VIP accommodations, meeting space logistics, and venue operations

  • Coordinate meeting setups, audiovisual requirements, and participant flow across programs

  • Lead on-site venue management including walkthroughs, setup oversight, and breakdown execution

Food & Beverage

  • Source and manage catering partners and hospitality vendors

  • Curate thoughtful, program-appropriate menus that align with participant demographics and dietary needs

  • Coordinate meal functions, receptions, service timelines, and on-site hospitality activations

Hospitality & Participant Experience

  • Coordinate transportation logistics, gifting, VIP services, and participant hospitality experiences

  • Support registration operations, seating management, and host staffing coordination

  • Assist with ancillary meetings, pop-up activations, and executive-level support services

  • Partner with vendors and internal teams to deliver seamless, hospitality-forward experiences

Special Events & Live Execution

  • Support receptions, dinners, incentive activities, and specialty events

  • Coordinate décor, rentals, entertainment logistics, and participant flow

  • Manage live event operations on-site to ensure top-tier execution and participant experience

Project Management & Team Collaboration

  • Maintain timelines, budgets, project documentation, and operational plans

  • Support site visits and extended on-site event delivery schedules

  • Build positive relationships with clients, vendors, and project stakeholders

  • Collaborate cross-functionally to deliver high-quality work aligned with company standards

  • Support Project Leads throughout all phases of event planning and execution

  • Maintain project timelines, calendars, task trackers, and internal documentation

  • Coordinate meeting scheduling, agendas, notes, and follow-up action items

  • Assist with budget tracking, expense reconciliation, and project organization

  • Support communication across internal teams, vendors, partners, and clients

  • Build and maintain project decks, operational documents, and onsite materials

  • Help manage project management systems and shared team workspaces

  • Support project closeout activities including reconciliation and archival documentation

Planning, Participant Experience & Event Technology Support

  • Coordinate travel logistics including air, ground transportation, manifests, and schedules

  •  Assist with hotel room block management, rooming lists, and attrition tracking

  • Support gifting programs, fulfillment coordination, and onsite distribution

  • Assist with registration operations, hospitality functions, breakout sessions, and ancillary meetings

  • Coordinate shipping, receiving, and onsite delivery logistics

  • Support onsite office setup, supplies management, and event breakdown

Production & Creative Support

  • Coordinate signage, printed materials, and event collateral production

  •  Support sourcing and execution of décor, rentals, florals, and environmental branding elements

Onsite Event Execution

  • Participate in site visits and support live event delivery onsite

  • Serve as a key operational support partner to Project Leads during event execution

  • Support long onsite days during live events (typically 10+ hour days over multiple consecutive days)

  • Help ensure a seamless, high-quality participant and client experience

what we’re looking for

  •  5+ years of experience in corporate conferences or events (agency experience preferred)

  • Experience managing venues, hotels, caterers, transportation, and participant logistics

  • Proven ability to manage multiple projects simultaneously with strong prioritization and adaptability.

  • Experience in client-facing roles with strong written, verbal, and interpersonal communication skills.

  • Intermediate project management skills, including familiarity with timelines, budgets, and tracking tools.

  • Proficiency in Microsoft Office (especially PowerPoint and Excel); experience with Asana or equivalent tools preferred.

  • Familiarity with event technology platforms (registration, website, or mobile app).

  • A proactive learner with strong problem-solving abilities and a collaborative mindset.

  • Bachelor’s degree or equivalent experience.

compensation & benefits

  • Competitive salary, commensurate with experience. Full-time, exempt position.

  • Benefits become available after successful completion of the probationary period

  • Health insurance

  • 401(k) plan with company match

  • Paid time off, company holidays, and Summer Friday flextime when feasible

  • Bonus opportunity

  • Professional development support

  • Place of Employment

    • Company is primarily remote. A suitable remote work environment is required including a quiet workspace with minimal distractions, reliable internet access, and the ability to effectively collaborate with stakeholders virtually (both on and off camera).

    • Domestic and occasional international travel (5–10% annually, sometimes on weekends) will be required for client site visits, event execution, and company retreats. As such, candidates must reside within reasonable proximity to a major airport.

why you’ll love working with us

  • You’ll join a collaborative, creative, and hardworking team that values both precision and fun.

  • You’ll gain broad exposure to the full event lifecycle.

  • You’ll help shape experiences that inspire action and drive results.

apply

submit application

The application process is open until filled. No phone calls, emails, or personal visits to the Harris House team please.

Harris House is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to providing employees with a work environment free of discrimination and harassment. All employment decisions at Harris House are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics.